Letter of Invitation formal
22 Yew Street, Cambridge, Ontario
April 7th, 20–
Dear Valued Customer:
Our records show that you have been a customer of PJ Party Inc. since our grand opening last year. We would like to thank you for your business by inviting you to our preferred customer Spring Extravaganza this Saturday.
Saturday’s sales event is by invitation only. All of our stock, including pajamas and bedding will be marked down from 50-80% off.* Doors open at 9:00 AM sharp. Complimentary coffee and donuts will be served. Public admission will commence at noon.
In addition, please accept the enclosed $10 gift certificate to use with your purchase of $75 or more.
We look forward to seeing you at PJ’s on Saturday. Please bring this invitation with you and present it at the door.
*All sales are final. No exchanges.
Enclosure: Gift Certificate #345 (not redeemable for cash)
Writing an Invitation Letter
An invitation letter serves the purpose of inviting a guest to a party, an event or a celebration while conveying more information than a traditional invitations card. It serves two purposes; one, to invite the individual to the event and two, to ensure that the person receiving the letter is going to attend.
There are two tenses used within the invitation letter, the present and the future. The present tense conveys information about the event and the future tense ensures the guest is going to attend.
Business Invitation Letter
An invitation letter is a formal way to invite peers and clients to events which are being hosted by the company and are one of the most popular ways of inviting guests to functions. The professional invitation should be written in a formal tone, even when being sent to friends and family members, if the letter is also being sent to professional contacts.
The introduction allows the host and sender to introduce themselves, as well as the organization in which they have chosen to represent. A simple background of the individual or company will suffice in this section of the letter.
Next, in the body of the letter it is important to outline all of the information about the event. The date and time should be included as well as the theme and purpose for the event. At this point, a date should be mentioned in which guests should provide their reply by, and it may also contain any information regarding special roles played at the event, attire and items required for the guest to bring.
Be sure to mention any specifications about dress code in the invitation letter.
Next, in one sentence, the appreciation for the guest to attend the party should be shown. This can be completed with a formal note, stating that you look forward to seeing the individual at the event. Remember, this needs to keep in tone with the rest of the letter.
The conclusion should contain the sign off and a line that ties the complete letter together, drawing the end of the invitation, with a salutation and a signature.
Friendly Invitation Letter
A friendly invitation letter is similar to a business letter but contains less formal speech and can make nuances with memories that may be shared with the guests whom are being invited to the occasion.
Friendly invitation letters are used for a variety of reasons from engagement parties and showers to wedding invitations. They can also be used for personal parties and showers as well as housewarming get together. Personal invitation letters should be signed with a less formal sign off, such as; yours sincerely, best, or sincerely.
Invitation letters are used as an alternative to traditional invitations. They allow the host to convey different messages through the tone of the letter. Invitation letters allow the host to convey additional information that what is traditionally shared in an invitation card. Memories can be shared with close friends and family members that bring about memories of past events.
When sending an invitation letter, be sure to edit it completely, ensuring there are no punctuation, grammatical or spelling errors before the letter is sent to potential guests. Using these techniques, you should be able to create personal and professional invitation letters with ease.
Sample Text for an Invitation Letter to Your Service-Learning Site
April 14, 2004
The Honorable Your Public Official
Organization/Affiliation (e.g., U.S. Senate)
City, State Zip
Dear Title and Last Name of Your Public Official:
I would like to invite you and your staff to visit THE NAME OF YOUR SCHOOL/ORGANIZATION, where we are engaged in an exciting service-learning project. Service-learning is a teaching method that engages students in solving problems within their schools and communities as an integral part of their academic studies. Students master important curriculum content by making meaningful connections between what they study and its real-life applications. Students become more effective citizens through acts of kindness, community stewardship, and civic action. This effort is made possible with support from Learn and Serve America, a program of the Corporation for National and Community Service.
May we suggest that you visit us on DATE at TIME. This will give you an opportunity to see our program in action! I have also invited our community partners, members of the local media, and several families of students whom we serve. They are eager to talk with you about the importance of investing in service-learning activities in our local community.
We have enclosed a one-page profile of our program for your reference. I will contact your office within the next two weeks to follow-up on this invitation. Again, I hope you can join us on DATE.
Thank you for your consideration.
Your School/Organization Mailing Address
Your Phone Number
Your Email Address
Even in the technological world we live in with emails, text messaging, and websites, there are still events that require writing formal invitation letters to guests.
This template is just a guide. Copy & paste it into your text editor (like MSWord or notepad) and edit it however you like with your personal information.
To celebrate the 50th Anniversary of the ABC Corporation, we are holding a dinner party at XYZ Hotel in Statesville from 7:00 p.m. to 9:30 p.m. on Saturday, May 1st.
You are cordially welcome to the party so that we can express our sincere appreciation for your generous support. For your information, the party will be attended by other business elites such as Mr. Bob Brown and Mrs. Jane Johnson from DEF International. We believe that this may offer many of us an excellent opportunity to get acquainted with each other.
We do hope that you will be able to join us on this special occasion, and look forward to meeting you at the party.
General Manager, ABC Corporation
If you sign up now for the Quick & Easy Letters, you can get this sample for writing formal letter plus 3 more! They’re FREE!